Terms, Conditions and Privacy

Welcome to the PERICLES portal. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern PERICLES’s relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The term ‘PERICLES’ or ‘us’ or ‘we’ refers to the owner of the website whose registered office is the University of York, Environment and Geography Department, York, UK.  The term ‘you’ refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

  • The content of the pages of this website is for your general information and use only. It is subject to change without notice.
  • This website uses cookies to monitor your preferences.
  • Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose.
  • Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
  • This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
  • All trade marks reproduced in this website which are not the property of, or licensed to, the operator are acknowledged on the website.
  • Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
  • From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
  • Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.
  • All originally created data uploaded to the PERICLES portal will be submitted under a Creative Commons license (CC BY-SA 4.0).  (https://creativecommons.org/licenses/by-sa/4.0/legalcode)


  • The information provided on this website is intended to provide general information only.
  • Whilst every effort is made to keep the PERICLES portal up-to-date, it is your responsibility to contact the data owner directly to check accuracy where required.  Links to data source organisations can be found on this website.
  • Users are advised to comply with data license terms and conditions of the relevant data source organisations.
  • PERICLES and data providers will not accept liability for any loss or damage arising out of, or in connection with, the use of this portal or any data within it, for any purpose whatsoever.
  • PERICLE’s privacy policy and how it will use and protect your personal data can be found here.
  • By accepting this disclaimer you are agreeing to the Terms & Conditions of use.
  • All originally created data uploaded to the PERICLES portal will be submitted under a Creative Commons license (CC BY-NC-SA 4.0 unported).  (https://creativecommons.org/licenses/by-nc-nd/4.0/legalcode)

I have read and accepted the above terms and conditions



Your privacy is important to us.  This notice applies to all data you provide to this website. 

It sets out the ways in which the University of York gathers, uses, stores and shares your data. It also sets out how long we keep your data and what rights you have in relation to your data under the General Data Protection Regulation (GDPR). 

This website is maintained by PERICLES team at the University of York.  For the purposes of this privacy notice The University of York is the Data Controller as defined in the General Data Protection Regulation (GDPR).

This website adheres to the University of York’s General Privacy Notice (https://www.york.ac.uk/records-management/dp/your-info/generalprivacynotice/).  Any specific details are specific to the PERICLES portal.  Please read the policy carefully and contact us with any questions or concerns about our privacy practices.

Why do we collection your data?

The information you provide will be used by the PERICLES team to better understand the maritime cultural heritage values held by individuals and organisations.

The University of York’s Research Data Management Policy is fully adhered to. https://www.york.ac.uk/about/departments/support-and-admin/information-services/information-policy/index/research-data-management-policy/

Where do we get your data from?

We hold data collected from a form you complete when you register with the website, and any correspondence through email with us directly.

What information do we collect?

The personal data we hold consists of your name, address and email address, date of birth and gender. We also store any email correspondence between yourself and us.

You may also upload your own data regarding maritime cultural heritage.  They will be carefully stored and used by us and/or our project partners. Such records may include, for example, information about a location, dates, photographs and videos.

This data sharing helps to further research, education and our national understanding of maritime cultural heritage issues. Hence anonymised data may be shared with project partners.  By submitting your records you are indicating agreement with our approach.

How do we use personal information?

We may process your personal data for the following purposes:

  • account set up and administration
  • academic research (pseudonymised)

What is our legal basis for processing your personal data?

We process your personal data because:

  • it is necessary for our legitimate interests (please see https://www.pericles-heritage.eu)
  • you have given us your consent (you can withdraw and manage your consent at any time in your user account)

When do we share personal data?

We treat personal data confidentially.  We only disclose information to third parties or individuals when obliged to by law, for purposes of national security, criminal investigations, and if you have agreed that we may do so.  Any personal data used for academic research will be pseudonymised.  Requests for data by outside parties will be handled on a case-by-case basis.

How do we keep your data secure?

We take information security extremely seriously and have implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability.

All data will be securely stored in servers at the University of York.  The University takes information security extremely seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information see, https://www.york.ac.uk/it-services/security/.   

In certain circumstances, it may be necessary to transfer your Personal Data outside the European Economic Area. In respect of such transfers, the University will comply with our obligations under Data Protection Law and ensure an adequate level of protection for all transferred data.

All data used as part of this research will comply with all relevant legal requirements and code of good practice. Confidentially and disclosure risk are controlled through the application of information security and data handling policies.  Individuals will be pseudonymised through allocation of a Unique ID that will be used to identify all electronic records.

How long will we keep your data?

We hold your information only as long as necessary for each purpose we use it. This period will be for the duration of the project (three years), plus five years after that.  This is to maximise the benefits gained from the website and to provide continuity for the project.  All data will be securely disposed of.

What rights do you have in relation to your data?

Under the General Data Protection Regulation (GDPR), you have a right to be informed, right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent.

Questions of concerns

If you have questions or concerns about our privacy practices or your personal information, please contact us.

Linking to other websites / third party content

Any links to external sites, resources and data found on this website do not constitute an endorsement, and we do not take any responsibility for the content (or information contained within) any linked website.

Your right to complain

If you are unhappy with the way in which we have handled your personal data, you have a right to complain to the Information Commissioner’s Office. For information on reporting a concern to the Information Commissioner’s Office, see www.ico.org.uk/concerns.